We are thrilled to announce that Nuacare, our state-of-the-art Hospital Management System (HMS), now fully complies with the Zakat, Tax, and Customs Authority (ZATCA) regulations in Saudi Arabia. This significant enhancement ensures seamless e-invoicing processes, aligning with the latest governmental mandates.
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Understanding ZATCA Compliance Requirements for Hospital Management Systems:
ZATCA's e-invoicing mandate aims to modernize and standardize invoicing practices across Saudi Arabia. For hospital management systems, compliance entails several critical components:

  1. Structured Invoice Format:
    • Invoices must be generated in a structured format, such as XML or PDF/A-3 with embedded XML, adhering to ZATCA's prescribed schemas.
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  2. Mandatory Invoice Details:
    • Invoices should include specific information, including:
      • Seller's and buyer's VAT registration numbers.
      • Unique invoice identification number.
      • Issue date
      • Detailed description of goods or services provided.
      • Quantities and prices
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  3. Integration with ZATCA Systems:
    • The HMS should integrate seamlessly with ZATCA's systems, enabling real-time transmission of invoices and ensuring compliance with reporting requirements.
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  4. QR Code Inclusion:
    • Invoices, especially simplified tax invoices must feature a QR code containing essential invoice data, facilitating easy verification
  5. Archiving and Security:
    • Electronic invoices must be securely stored and archived, with measures in place to prevent tampering and ensure data integrity over the retention period.

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Key Features of Nuacare's ZATCA Compliance:

  • Direct E-Invoicing Integration: Nuacare facilitates direct submission of electronic invoices to ZATCA servers, ensuring real-time compliance and efficient tax reporting.
  • QR Code Implementation: Each cash and credit invoice, as well as debit and credit memos, is equipped with a QR code. This feature enhances transparency and allows for quick verification by patients, partners, and payers.
  • ZATCA Invoice Listing
    • The system provides a centralized listing screen where all invoices submitted to ZATCA are displayed. This allows users to monitor and track the status of each invoice.
    • Additionally, separate screens are available for Clinic ZATCA Invoices and Pharmacy ZATCA Invoices, each showing invoices relevant to their respective categories. This segmentation helps users easily access and manage their specific invoice data.
  • Issue Resolution Screen
    The Issue Resolution screen is available for both Pharmacy and Clinic. Each screen displays a daily summary of submitted invoices, allowing users to quickly review the submissions from that day. In case of errors, invoices that failed to be submitted to ZATCA are listed here. From this screen, users can:
    • Identify errors: See which invoices failed to submit
    • Resolve issues: Users can click on failed invoices to view and fix the errors, ensuring accurate submission to ZATCA.

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Benefits of Nuacare's ZATCA-Compliant E-Invoicing Feature:

  • Enhanced Compliance: Automatically aligns with Saudi Arabia's latest tax regulations, reducing the risk of non-compliance penalties.
  • Operational Efficiency: Streamlines the invoicing process, reducing manual effort and minimizing errors.
  • Improved Transparency: QR codes and digital records enhance the transparency of financial transactions, building trust with patients and partners.
  • Audit Facilitation: Maintains transparent and traceable records of all financial transactions, facilitating easier audit processes and ensuring compliance with tax regulations.

By integrating these features, Nuacare not only ensures compliance with ZATCA regulations but also enhances the overall financial management experience for healthcare providers. We are committed to supporting our clients in navigating regulatory changes and optimizing their operational workflows.‍

For more information on how Nuacare's ZATCA-compliant features can benefit your healthcare facility, please contact our support team or visit our website.

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